You will need to complete a number of forms and requirements to the different service providers by the deadlines indicated below. Failure to do so may result in our inability to provide the appropriate service/s. *Please disregard any items that are not relevant to your exhibitor package.
| Item | Deadline | Instructions |
|---|---|---|
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General requirements |
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Company profile and logo |
Due Now |
Upload via the exhibitor portal, link provided via email. |
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Friday 25 October |
A copy of the policy must be uploaded via the exhibitor portal, link provided via email. |
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Registration |
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Registration opens |
Monday 27 May |
Full registrations will be available via the AusRAIL website.
For exhibitor registrations, a portal will be provided to group leaders via email to manage the allocation process. Review the exhibitor registration information here.
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|
Social function tickets |
Monday 27 May |
A portal will be provided to group leaders for guest name nominations and dietary requirements for social function tickets purchased or included in sponsorship entitlements. |
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Friday 8 November |
To ensure lead-tracking technology is set up for all exhibitors prior to arriving onsite allocation of exhibitor registrations must be completed by Friday 8 November. |
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Registration deadline |
Friday 8 November |
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|
Fascia and signage confirmation |
Monday 11 October |
Via ExpoNet's OEK portal |
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Stand upgrades |
Monday 11 October |
Order furniture, AV, lighting and stand accessories via ExpoNet's OEK portal |
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Custom stand drawings |
Wednesday 2 October |
There is a two-step approval process required for custom stands.
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Confirmation of stand builder |
Wednesday 2 October |
Via ExpoNet's OEK portal |
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Stand upgrades |
Wednesday 2 October |
Confirm with the Exponet Turnkey Solution contact. |
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International exhibitors: Expo Freight transport and onsite logistics ordering |
As soon as possible |
You are encouraged to contact Expo Freight as soon as you have confirmed your exhibition booth to ensure you are provided with accurate deadlines for your location. |
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Domestic exhibitors: Expo Freight transport and onsite logistics ordering |
Wednesday 2 October |
Book your freight and logistic services with Expo Freight via the designated online request form. |
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Must not be delivered before 0730 on Monday 13 November |
Download delivery label
If you are using your own transport provider, Expo Freight/GCCEC is unable to sign for goods on your behalf. Please ensure you make arrangements with your transport provider and ensure you have a representative onsite at the time of delivery. |
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Must be collected by 1730 on Thursday 16 November |
Collections are to be made via the Loading Dock which is accessed from the Gold Coast
Highway at the northern end of the GCCEC. Goods will not be accepted at any other point. Loading
Dock hours are Monday to Friday, 7:30am to 5:30pm.
Important: There are no exceptions to the deadline for collection. Any items left after this time will be discarded by the venue. |
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Venue |
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Monday 2 October |
There is a two-step approval process required for custom stands.
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Order deadlines
All GCCEC ordering form are due 21 days prior to the event date (Monday 4 November 2024) |
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