Exhibitor Manual

Exhibitor Manual

This manual has been designed to answer your pre-event and onsite enquiries and assist you in your role as an exhibitor.

Use the navigation menu above to move through each section of the manual.

Please share this manual with any contractors or colleagues to ensure that they comply with the necessary requirements.

Checklists & Deadlines

You will need to complete a number of forms or requirements to the different service providers by the deadline indicated. Failure to do so may result in our inability to provide the appropriate service/s.

*Please disregard any items that are not relevant to your exhibitor package.

Item Deadline Instructions
Public Liability Insurance (copy of policy required)
5 October 2022
Custom stand drawings (space only stands)
5 October 2022
Furniture ordering
Via ExpoNet's OEK
4 November
Delivery of items to venue
No earlier than 4 December
Gel Events transport and logistics ordering
25 November
BCEC Exhibitor Ordering
4 November
Company profile and logo
Registration deadline
5 November

Additional manuals and guidelines for review

AusRAIL Custom Stand Venue guidelines

All temporary structures will be professionally designed, structurally sound and will contain reasonable provision for:

  • Safety of persons to be accommodated in the event of fire including means of egress
  • Prevention of fire
  • Suppression of fire
  • Patrons must give consideration for wheelchair access to the Stand (NCC – Section D3.3) The reduction of the existing level of fire protection is not permissible.

Designers and builders have an obligation to design and construct to these principles and any relevant standards or legislation while meeting the special needs of their client. Parts of these principles include:

  • Stands over 18m2 where roofing is fitted must have a “Smoke Detection Device” and have a fire extinguisher installed. The recommended material for the roofing is “shark tooth” type material that allows water penetration from sprinklers and fire cannon.
  • Audience chairs within a temporary structure must be secured in groups of not less than 4 and not more than 16. Maximum seats in each row must not exceed 8 where there is an aisle at one end only or 16 where there are aisles on both sides of the row. (NCC NSW H101.11.1).