Deadlines #

Exhibition supplier #

Exponet is pleased to have been appointed as the official shell scheme build, furniture, styling, signage, graphics, production equipment and electrical contractor for AusRAIL 2024. Exponet brings 35 years of experience in exceptional design, project management and delivery to exhibitions and conferences, major special events and provides key infrastructure and custom builds across Australia.

With specialised staff on hand Australia-wide, you can be assured of 5-star customer service every step of the way. Their comprehensive equipment and furniture hire service covers a broad range of items with excellent design teams to create your ideal exhibit. Exponet also provide lighting, AV equipment, signage, event and exhibition furniture and their custom design team can help create solutions for brand activations, 3D features, retail fit outs and pop-up displays.

Exhibitor Services OEK Portal Kit

Exponet has developed an Online Exhibitors Kit (OEK) for ease of ordering exhibition requirements for the event. Exponet Exhibitor Services will forward the link, username, and password for the OEK within 21 days of being confirmed as an exhibitor. Please use the OEK to complete the forms to request a quote for a custom stand build, confirm your stand builder (if not using Exponet) and order power.

Exponet, the official stand builder for AusRAIL Plus 2023 provides custom stand design services. We encourage you to contact them as soon as you can to begin work on your stand design tailored to your specific event requirements.

Requests can be made via the OEK or can be directed to:

Custom Stand Contact  
Mark Heslop
M: +61 448 191 448
E: m.heslop@exponet.com.au
W: www.exponet.com.au 

Exhibition entitlements #

Entitlements are per 9sqm booth space.

Build requirements #

For space only stands, a custom design booth must be erected on the floor space.

This year, we have implemented the following guidelines for custom built stands in line with industry standards.

• Maximum structure height must not exceed four (4) meters.
• All sites that allow rigging are welcome to rig within the airspace above their stand. The minimum ceiling for rigging is 5m to allow for sight lines in the exhibition. A gap of 1.5m between the top of the maximum height custom stand and lowest point on the rigging is required.
• Exhibitors may not lay carpet adjacent to their booth.
• For any platform proposed in the stand design, round edge is required at the four corners of platform. The “caution tape” at your own cost is deem necessary at all edging of platform that may cause hazard to the visitors.
• No solid walls or full partitions are to be built on the perimeter of the raw space. All partition walls along the perimeter should not cover more than 30% in length with maximum height of 2.5m, unless the partitions are constructed against the actual walls of the hall, and not obstructing the products on display on the other side of it. All designs with wall / partition above 2.5m height should be built with a clearance of 0.5m distance away from the edge of the booths.
• Transparency in walled sections (60% of the span must be transparent) to improve the exhibition visibility.
• All partition wall above 2.44m which is facing the neighbour booths or aisle must be nicely clad and painted finish, if any.
• Any door incorporated into the stand, and which does not provide an alternative means of egress, must have a “NO ENTRY” sign affixed to it.
• Kindly ensure all lighting cable/wire come with earth clamp connector and it must be earthed, especially apply to metal structure design include truss system.
• In the event of using fabric as part of the stand design, kindly provide the certificate of fire retardant as a proof on-site, if any.
• No multilevel structures are allowed to be built on the purchased exhibition space.

All rigging details, including plots, weights, temporary smoke detector isolation requests, etc., must
be submitted to the GCCEC for review no later than twenty-one (21) days prior to an event. Please note that all rigging top points must be installed and removed by a GCCEC team member.
Charges will apply for this service.

Stand approval process #

Exhibitors with custom stands are required provide plans of their custom stand highlighting dimensions and structural elements for approval by the conference organiser and GCCEC to ensure that it meets the requirements outlined above and on page 36 of the Event Planning and Safety Guidelines.

There is a two-step approval process required for all custom stands. All documents must be provided to organiser and the venue for approval by Monday 2 October. 

1. Upload via the exhibitor portal, link will be provided via email.
2. Send through your custom stand plans to the Exhibitor Services team at the GCCEC

The following information must be submitted for custom stands:

• Detailed scale drawing with proposed 3D design, detailed dimensions and height including plan views and elevation. 
• Description of materials to be used for the stand construction.
• A plan showing its locations within the exhibition.
• A risk assessment, to include fire hazards and method statement.

In cases where a stand design does not comply with the venue’s requirements, the venue will require the stand builder to obtain a structural engineer’s certificate to verify the integrity of the structure or compliance with the relevant legislation.

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