You will need to complete a number of forms and requirements to the different service providers by the deadlines indicated below. Failure to do so may result in our inability to provide the appropriate service/s. *Please disregard any items that are not relevant to your exhibitor package.
| Item | Deadline | Instructions |
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General requirements |
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Company profile and logo |
Due Now |
Upload via the exhibitor portal, link provided via email.
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Tuesday 7 October |
Upload via the exhibitor portal, link provided via email.
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Registration |
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Registration opens |
Monday 30 June |
Full registrations will be available via the AusRAIL website.
For exhibitor registrations, a portal will be provided to group leaders via email to manage the allocation process. Review the exhibitor registration information here.
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Social function tickets |
Monday 30 June |
A portal will be provided to group leaders for guest name nominations and dietary requirements for social function tickets purchased or included in sponsorship entitlements. |
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Friday 31 October |
To ensure lead-tracking technology is set up for all exhibitors prior to arriving onsite allocation of exhibitor registrations must be completed by Friday 8 November. |
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Registration deadline |
Friday 31 October |
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Fascia and signage confirmation |
Monday 27 October |
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Stand upgrades |
Monday 27 October |
Order furniture, AV, lighting and stand accessories via ExpoNet’s OEK portal |
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Custom stand drawings |
Tuesday 7 October |
Upload via the exhibitor portal, link provided via email. The AusRAIL PLUS 2025 Exhibition team will then send this through to the venue for their approval.
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Confirmation of stand builder |
Monday 27 October |
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Stand upgrades |
Tuesday 7 October |
Confirm with the Exponet Turnkey Solution contact. |
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International exhibitors: GEL Events transport and onsite logistics ordering |
As soon as possible |
You are encouraged to contact GEL Events as soon as you have confirmed your exhibition booth to ensure you are provided with accurate deadlines for your location. |
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Domestic exhibitors: GEL Events transport and onsite logistics ordering |
Friday 7 November |
Book your freight and logistic services with GEL Events via the designated online request form. |
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Must not be delivered before 0730 on Monday 24 November |
Download the venue delivery label
If you are using your own transport provider, GEL Events/MCEC is unable to sign for goods on your behalf. Please ensure you make arrangements with your transport provider and ensure you have a representative onsite at the time of delivery. |
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Must be collected by 1730 on Friday 28 November |
Collections are to be made via the Exhibition Centre Loading Dock which is accessed via Normanby Road, South Whard. Goods will not be accepted at any other point. Loading
Dock hours are Monday to Friday, 8:00am to 4:00pm.
Important: There are no exceptions to the deadline for collection. Any items left after this time will be discarded by the venue. |
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Venue |
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Tuesday 7 October |
Upload via the exhibitor portal, link provided via email. The AusRAIL PLUS 2025 Exhibition team will then send this through to the venue for their approval.
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Order deadlines
All MCEC ordering form are due 7 days prior to the event date (Tuesday 18 November 2025) |
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