Deadlines 

For space only stands, a custom design booth must be erected on the floor space. 

The following guidelines are implemented for custom built stands in line with industry standards. 

• Maximum structure height must not exceed four (4) meters. 

• All sites that allow rigging are welcome to rig within the airspace above their stand. The minimum ceiling for rigging is 5m to allow for sight lines in the exhibition. A gap of 1.5m between the top of the maximum height custom stand and lowest point on the rigging is required. 

• Exhibitors may not lay carpet adjacent to their booth. 

• For any platform proposed in the stand design, round edge is required at the four corners of platform. The “caution tape” at your own cost is deemed necessary at all edging of platform that may cause hazard to the visitors. 

• No solid walls or full partitions are to be built on the perimeter of the raw space. All partition walls along the perimeter should not cover more than 40% in length. All designs with wall / partition above 2.5m height should be built with a clearance of 0.5m distance away from the edge of the booths. 

• Transparency in walled sections (60% of the span must be transparent) to improve the exhibition visibility. 

• All partition wall above 2.44m which is facing the neighbour booths or aisle must be nicely clad and painted finish, if any. 

• Any door incorporated into the stand, and which does not provide an alternative means of egress, must have a “NO ENTRY” sign affixed to it. 

• Kindly ensure all lighting cable/wire come with earth clamp connector and it must be earthed, especially apply to metal structure design include truss system. 

• In the event of using fabric as part of the stand design, kindly provide the certificate of fire retardant as a proof on-site, if any. 

• No multilevel structures are allowed to be built on the purchased exhibition space. 

Stand Approval Process 

• All custom stand designs must be approved by both the AusRAIL 2026 exhibition team and the Brisbane Convention and Exhibition Centre (BCEC) 

• Please upload your stand plans via the exhibitor portal (link provided via email). Your submission must include: 

• Detailed scale drawing with proposed 3D design, detailed dimensions and height including plan views and elevation – detailed, professional drawings (no hand sketches) with side elevations 

• Description of materials to be used for the stand construction with full measurements 

• A plan showing its locations within the exhibition 

• A risk assessment, to include fire hazards and method statement 

• Flooring type and dimensions 

• Safe work method statement (SWMS) 

• Heavy equipment/moving machinery details, including: 

• Weight (kg) 

• Length (m) 

• Width (m) 

• Operational details (e.g., moving parts, amusement structures, mechanical elements) 

In cases where a stand design does not comply with the venue’s requirements, the venue will require the stand build to obtain a structural engineer’s certificate to verify the integrity of the structure or compliance with the relevant legislation. 

All custom stand builders must complete the BCEC site induction. 

Rigging 

All rigging plans must be submitted to the BCEC for approval by the Rigging Department at least 14 days prior to the event bump in. Each plan must clearly identify the location/s and the weight/s of all elements of the proposed installation. 

The BCEC does not provide top point rigging services for Exhibition and Trade Events within our Exhibition Halls. There are two companies that are certified to conduct top point rigging installations in the four Exhibition Halls – Clifton Productions and Harry the Hirer.